January Noggin and AGM

Published January 7, 2016 | By admin
21Jan2016

From 20:00

At BMW Alberante

cnr. Voortrekker and Louis Trichardt, right on the Voortrekker off-ramp on the N12 in Alberton travelling South.

Please note the following aspects regarding the governance around the AGM:

  1. In terms of our constitution all committee members have to stand down, but may make themselves available for re-election.
  2. A quorum shall be constituted when a minimum of 20% of the total paid up members are in attendance. 51% of the votes counted shall be taken as an acceptance of a motion. As this was not achieved during the first iteration of the meeting, the paid up members present at the AGM on the 21st January will constitute a quorum.
  3. The committee proposes to make several amendments to the club's constitution to clarify various aspects. The draft proposal will be sent out ahead of the AGM.

No resolution amending, adding to or altering any clause of the Constitution shall be valid unless consented to by two thirds of the paid up members of the Club present or voting by proxy at the AGM.

  1. Notice of any proposed resolution must be signed by at least two paid-up members and lodged with the Chairperson of the Committee not less than seven days prior to the date fixed for the Annual General meeting.
  2. Every paid-up member shall have one vote save that in the event of a tie the Chairperson of the Committee shall have a casting vote. Any member who is fully paid up may cede their voting power by proxy to any other fully paid-up member but such transfer of vote must be confirmed in writing.
  3. Items for general discussion to be included on agenda and nomination of committee members, to be submitted to the chairperson no later than 7 days prior to the AGM.

Important to note that in anticipation of the AGM in November I communicated two proposals relating to the Racing Rules, these have now been debated, agreed upon, amended and is consolidated in the version titled TLR Constitution Proposed Amendments. We did however, receive an alternative proposal for Rule 8c from Ben Knights and Andre du Plessis and sufficient time will be provided at the AGM for them to provide their rationale before you make an informed decision between the proposals. This is titled “Option B – Proposed constitution amendments 2016-01-07”.

 

The proxy document is also attached and is detailed to include the intention above. If you are going to forward a proxy to a paid up member of the TLR, please indicate whether for the four proposals above, you are for, against, or abstain for each one respectively and for proposal 4, between the two options provided. They are detailed as such in the proxy document and it also includes a general proxy regarding any other votes on the night, i.e. committee members or the minor constitution wording changes which is then ceded to the respective member of your choosing.

 

In accordance with our Constitution, all committee members are required to stand down, but can make themselves available for re-election. Unfortunately, I am herewith also giving notice that I will not be available for re-election as Chairperson and I thank the committee for their tireless commitment and dedicated assistance during 2015.

The status of the 2015 committee is then:

  • Lauren Muller (Chairperson), Conn Wood (Treasurer), Rob Gearing (Racing Representative) and Gerdus Smit (Communications) will not be available for re-election.
  • Neil de Later will stand down from Registrar, but will be available for election as Communications member.
  • The position of Breakfast Run was already vacant with Frans Prinsloo’s relocation.
  • Ron Liddiard (Classic Lotus) and Ryan Roxo (Long Distance Runs) are available for re-election.

I have already had a nomination for Derek van der Merwe to take over as Racing Representative and I encourage the many passionate members we have, to  please come forward with any nominations for any of the vacancies noted, ahead of the AGM.

Agenda

  1. Opening and welcome
  2. Attendance / Proxies
  3. Amendments to the Constitution and TLR Rules
  4. a) Minor wording changes in Constitution document not contained in Sections 8, 9, 12 and rule 8c
  5. b) Proposal 1 – S8 Administration
  6. c) Proposal 2 – S9 AGM
  7. d) Proposal 3 – S12 Members
  8. e) Proposal 4 – Rule 8c Lotus Challenge Competition
  9. Election of 2016 Committee
  10. Breakfast Run
  11. Racing
  12. Sarge

 

2016 promises to be exciting and challenging as always and I look forward to what the year brings.

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